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We regret to inform you letter sample12/29/2023 ![]() ![]() Include as many specifics as possible, such as: Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. But with enough finesse and information, this should be a seamless break. It's stressful because you're having to let someone down. Once you understand when it's okay to reject a rental application, the next part is crafting the actual letter. ![]() How to write a polite rental application denial letter Not necessarily a solid rejection, but another example of when it's legal to tell an applicant "no" in regards to renting your property. It's polite to send a letter out to the other applicants letting them know the property is no longer available. Evaluating them on a first-come, first-served basis, you may fill the vacancy quickly. When demand is high for a specific property, you may get more rental applications than you actually need. Either way, you can't make an informed decision if this applicant is even safe to have living in your property.Ħ. Either they've falsified the information you need to approve their application, or they simply didn't give you enough. These are, in fact, two very big reasons to write a rental application denial letter. If a potential tenant lies on their application, or can't complete it, you also have grounds to deny them tenancy. When there's an issue with their application If a potential tenant comes to you with their dog or says they're a smoker, you can reject their application because of their inability to meet all your requirements for tenancy.ĥ. Except for emotional support animals, these are rules you're able to enforce. You may have a no pet policy, or a zero smoking indoors policy. You'll most likely have additional rules related to your property. You need to protect your property in every way, so it's best to be hesitant when issues like these arise. Situations like prior evictions, records of unpaid rent or fees, bad feedback from previous landlords and proof of previous property damage are all solid arguments to reject a rental application. Looking at a potential tenant's rental history may also raise some red flags that could lead to a rental application denial letter. When their rental record is less than stellar The standard ask is three times as much income as rent.ģ. Many landlords ask that their renters make a specific amount, annually, above rental costs to ensure everything is good. but they need enough income to pay the rent each month along with their other bills. Not only does an applicant need to have enough liquid funds to cover all the upfront costs - first, last, security, etc. It's your personal preference whether you allow them to bring in a co-signer or guarantor to help get their rental application approved despite their credit history, but you don't have to.Įxpectations when it comes to finances are also a major concern for you as a landlord. Since a credit score is indicative of an applicant's financial history, a low number could mean they don't pay their bills, which includes rent. As long as you do this, you can reject a potential tenant if their score is too low. It's a common practice for a landlord to run a credit check on every applicant. In other words, a DUI is not grounds to deny a potential renter, but getting convicted of arson, most likely is.Įven with the Fair Housing Act policing rental application rejections, it is legal to say "no" to a potential renter in specific instances, mostly when they fail to meet your rental requirements. You're also not allowed to deny a renter's application based on their criminal record unless there are dangerous criminal convictions that could put people, and your property, at risk. This prevents housing discrimination and reverses housing segregation. Under the Fair Housing Act, a rental application denial letter cannot get served on the basis of race, color, national origin, religion, sex, familial status or disability. You must adhere to these regulations to prevent any legal recourse. While we've all met people whose personality is something we'd like to say "no" to, the Fair Housing Act restricts the reasons, as a landlord, you can reject someone's rental application. Legal reasons to reject a rental application However, with the right approach and plenty of transparency, you'll get through this process just fine, moving on to find the ideal tenant. It's not easy having to reject someone in any situation. ![]() It may feel daunting to have to write this type of letter. When this happens, you'll find yourself having to prepare a rental application denial letter. Not every applicant who wants to live in your rental is going to work. Although the ultimate goal of any landlord is to put a renter into a property, there are some times when it's just not the right fit. ![]()
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